smartclinicreception.online
AI reception desk for clinics that cannot afford missed leads.
Recover missed calls, old leads, and form inquiries before they turn cold. Human-approved AI follow-up for intake, reminders, booking, and staff handoff.
No clinical advice
Human approval mode
SMS opt-out support
Missed call recovered
14 seconds after inquiry
Staff review required
Clinical/pricing risk detected
Consult booked
Coordinator approved SMS
Workspace
Implant Recovery Desk
Pilot
Recovery trend
Booked consults · last 6 weeks
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1Missed CallCaptured instantly
2AI DraftIntake only
3Staff ApprovalRisk checked
4BookedConsult on calendar
Missed Call
Maya Thompson
All-on-4 implant consult
AI recommendation: route pricing questions to staff, then offer two consultation windows.
The leakage problem
High-ticket clinics lose revenue in the quiet moments after inquiry.
Missed calls, slow form replies, and old leads do not look dramatic inside the CRM. They simply go cold before staff can recover them.
Missed calls
Capture unanswered inquiries and prepare safe follow-up before the patient books elsewhere.
Old leads
Bring dormant implant, cosmetic, IVF, and private clinic inquiries back into the booking workflow.
Staff overload
Let AI prepare intake and reminders while staff approves anything clinical, pricing, or insurance related.
Product workflow
A premium operating console for lead recovery.
Everything is designed around trust: visible drafts, human approval, clean status, and proof that the system is moving leads forward.
Lead Inbox
Every inquiry becomes a visible case file.
Source, treatment interest, last activity, AI recommendation, and staff risk live together so the next action is obvious.
Needs Staff Review
All-on-4 implant consult
Pricing language detected. Route to coordinator.
Guardrails
No diagnosis. No final pricing. No insurance guarantees.
Proof
Response time, reply rate, booked consults, and open pipeline stay visible.
Walkthrough
See the human-approval workflow before launch.
No fake demo video is embedded. Book a walkthrough and we will show the approval flow, staff handoff, and proof reporting with realistic clinic scenarios.
Before
Leads leak quietly.
- Missed calls wait for manual callback.
- Stale forms and old leads sit without a next action.
- Slow staff follow-up makes high-intent patients go cold.
After
Every next step is visible.
- AI drafts intake and reminder messages.
- Staff approves, edits, or rejects before send.
- ROI reporting tracks recovered pipeline and booked consults.
Support
Walk through it with us.
Questions about PMS integrations, opt-outs, launch timeline, or cancellation can go directly to connect@smartclinicreception.online.
Pilot clinics wanted. No public testimonials are shown until a real clinic approves one.
Trust layer
Built for clinics that need automation to feel safe.
Clear boundaries, human review, and consent-first messaging come before any patient-facing automation.
Compliance notes
Scoped to intake and scheduling.
- No diagnosis, clinical advice, or treatment decisions.
- No final pricing or insurance guarantees to patients.
- Designed to support HIPAA/GDPR-conscious intake workflows before production PHI use.
- BAA available for eligible clinics before production PHI workflows.
- Consent captured and stored on every public form.
Workflow safeguards
Human approval stays in control.
- Human review mode is enabled by default.
- Risky conversations are routed to staff for handoff.
- SMS opt-out handling on every outbound message.
Common questions
Does the AI give medical or clinical advice?
No. The assistant handles intake, reminders, scheduling, and summaries only. It does not diagnose, give clinical advice, make treatment decisions, promise pricing, or promise insurance coverage. Those questions are routed to your staff.
Do patients get messaged automatically?
Human review mode is on by default, so staff can approve follow-up before it reaches a patient. Every outbound message supports opt-out.
What happens if the AI drafts a wrong response?
The AI drafts intake and follow-up messages for staff review. Your team can edit, reject, or approve every patient-facing response, and clinical, pricing, or insurance-sensitive questions are routed back to staff.
What happens before we share patient data?
The free audit reviews public workflow signals first. No patient data is needed to see where leads are leaking. Production PHI workflows are scoped only after agreements, access, and staff rules are approved.
Does it connect to Dentrix, Cleardent, or other PMS systems?
Integration planning is available for custom and Enterprise rollouts. Most pilots start with missed calls, forms, CSV/manual lead imports, and staff-approved messaging before PMS or CRM connections are scoped.
Can staff approve every message?
Yes. Human review mode is enabled by default, so staff can approve, edit, or reject AI drafts before patient-facing messages are sent.
How do SMS opt-outs work?
Outbound SMS includes opt-out language, and STOP-style replies are treated as opt-outs so follow-up can pause and staff can review the conversation.
How fast can a clinic launch?
A pilot can start after the free audit, approved scripts, consent language, messaging setup, and staff handoff rules are confirmed. Timing depends on lead sources and integration scope.
What happens if we cancel?
Monthly pilot plans are month-to-month unless a custom agreement says otherwise. Cancel before the next billing cycle; refund handling depends on onboarding progress and the Terms.
Where can we review security and compliance detail?
The Trust Center links to the security controls, anti-spam handling, and compliance notes so your team can review before launch.
Support
Want the full detail before you launch?
Review the Trust Center, security controls, and compliance notes, or reach the team directly.
Pricing
Plans that make sense when one booked case can cover the system.
Start with a free audit, launch with Founding Pilot, then scale into the plan that matches clinic lead volume.
Founding Pilot
Claim founding pilot
$399/month for the first 10 clinics
Early-access rollout for the first 10 clinics with human-approved setup, missed-lead recovery workflows, weekly ROI proof, and a 10-booked-lead goal.
Public workflow review of your website, intake forms, missed-call paths, and follow-up gaps before any patient data is shared.
For clinics with steady lead volume that need SMS/email recovery, staff-approved workflows, and monthly proof reporting.
Start GrowthCustom multi-location rollout with integration planning, compliance setup, reporting, and hands-on launch support.
Talk to usMonthly pilot plans are month-to-month with no annual commitment unless a custom agreement says otherwise. Start with the free audit before setup, cancel before the next billing cycle, and review refund handling in the Terms. Card payments are processed by Razorpay. We do not store card details on this website.
Free missed-lead audit
See where your clinic is leaking consultations.
We review public workflow signals first. No patient data is needed for the initial audit.